Working notes on agent-driven staffing — bench economics, dedup as margin leverage, and the engineering behind predictable AI cost. Written by the people building the platform.
What agents read from Bullhorn, what they write back, when write-back should stay off, and how to keep the ATS record indistinguishable from one a recruiter produced.
Per-action attribution, per-tenant caps, tiered model routing, and idempotent retries — the four pieces that make agent AI spend predictable enough to bill at cost plus a fixed margin.
An AI voice screen is not a better interview. It removes the two-calendar constraint and produces a structured, comparable scorecard — which is what a hurried phone screen never does.
Boolean search finds the words you thought of. Semantic matching finds the candidate whose relevance is structural. Where each wins, where each fails, and why hard filters belong outside both.
Duplicate requirements do not just waste triage time. They multiply every downstream stage, destroy price discovery, and cause the RTR collisions that disqualify candidates.
Ranking candidates by work-authorization fit lets an ineligible résumé reach a client. Treating it as an enforced gate before scoring is cheaper, safer, and easier to audit.
Bench sales explained end to end: why a bench exists, how a desk runs, where the money leaks, and which numbers actually tell you whether it is working.
Bench time is lost to coordination, not sourcing. A step-by-step method for finding where your idle days actually go and removing them, with the arithmetic to prioritise.
How defaulting to a fast, cheap model and escalating only on low confidence keeps per-action AI cost predictable — and why the gateway, not the agent, owns that decision.
Deleting duplicate requirements destroys margin leverage. Collapsing a dozen vendor blasts into one canonical req while keeping every vendor as a route preserves it.
Utilization, submittals, and fill rate are lagging vanity metrics. Time-to-redeploy — days between roll-off and start date — is the number that pays the bills.
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